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FicheNet Records Archiving vs Other Old Solutions
| Compare using FicheNet Imaging Solutions archiving to ‘other’ document storage
or in-house operations. Document storage costs can spike off the charts over the years. With documents needing
to be retained over long periods of time and with ever increasing storage costs FicheNet Imaging Solutions offers
you an alternative that will save you money over time. |
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| Off-site Document Storage |
- Right now, even a small stack of say 50 boxes just sitting at one of
the larger archival companies can cost you upwards of several $100’s per month. Add up monthly fees and charges
for: monthly service, retrievals, refiling retrievals, deliveries, return trips to pick up, faxing and coping,
database access, adding new files or documents, rush charges... it can go on and on. Your annual cost can easily
grow into the several thousands of dollars. Taking all that into consideration, is this how you want your mission
critical business documents handled? Why wait around for your documents when they can be retrieved quickly and
efficiently through one of our archival solutions and get on with business!
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| In-house Document Storage |
- Square footage prices can also be a huge cost for your organization.
Keeping files in cabinets, storage rooms or even in other buildings heavily weigh down the users and managers of
these ‘archived’ documents. Square footage is very valuable and can be totally wasted with rooms and corners filled
with filing cabinets and boxes.
- Example:
- Square footage can cost $.85 - 1.50 for mixed use and $2.00 - 3.50+
for Class A space around San Diego, CA.
- A regular size file box takes up approximately 1.68 square feet.
- 1.68 square feet multiplied by lets say $2.00 per square foot = $3.36
per month per (1) one box.
- $3.36x12= $40.32 per year, per (1) box.
- 50 boxes at this rate would cost you $2,016.00 per year in rent.
- If those boxes contained documents that have a retention of say 7 years;
then these same boxes will cost you approximately $14,112 in rent over their 7 year life span. Keep in mind this
does not include rental increases or time lost digging and refiling documents.
- FicheNet Imaging Solutions can convert these 50 boxes to microfilm or
scanned images for around $9,000 (each project varies) that is a savings of over $5,000. Also time lost for retrievals
will be greatly reduced through our comprehensive indexing and you can implement an immediate disaster recovery
plan by maintaining a copy at an off-site location (you do not have any disaster recovery when the documents are
sitting in boxe).
- Using FicheNet Imaging Solutions you would save over $5,000, reclaim
much needed office floor space and implement a disaster recovery plan, wouldn't that make the boss happy?
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| In-house Conversion Operations |
- In house operations have many pitfalls and cost overruns that are often
overlooked. These items include: employee salaries, employee turnover, employee training time, managers salaries,
equipment purchases, equipment maintenance, equipment breakdowns, quality issues from employees and many others.
Using FicheNet Imaging Solutions allows you the freedom to perform your ‘real’ job and not spend your precious
time dealing with the above issues. It can be as simple as packing and labeling your boxes, then calling us to
schedule a pick up, we will take them out of your way. How much easier can it be?
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