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Batching and Indexing Services
This page includes our most common objective indexing requests. We do offer
extensive indexing such as automatic barcode indexing for microfilms. However they are not described in detail
on this page. Please discuss your advanced needs when you contact us.
Batching/Grouping Files for Microfilm
There are several options to batching your paper. Batches are commonly
acquired by following your current filing system. Keep in mind additional batch points create more index points
which could become costly..
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Indexing Batched Files from 16mm and 105mm Microfilms
| The methods you use to file or retreive your documents is usually the information
that is indexed. |
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Microfilm Level I
- Uses a From: ____ - To: ____ range on the film box or fiche title. This
method ONLY indicates the first and last file on the roll or a fiche all others in between must be manually searched
for. This method is very effective IF all the files are in perfect order otherwise this method can be very frustrating
while trying to locate a 'misfile.'
- Best for basic archiving with minimum retrievals.
- Allows for only one data field to be used.
| Examples: |
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| Microfilm Level I - 105mm fiche title |
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Microfilm Level I - 16mm roll film box label |
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Company Name
Application Title
Master/Duplicate
FR: First file TO: Last file
Roll #0001
Date Filmed: 00/00/0000
6000 images
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Microfilm Level II
- Uses a cross referencing system that refers the user to the exact roll
and frame or fiche and frame position that any predetermined file begins on. Extremely effective BULLET-PROOF method
for all files; superior for files that are NOT in exact order. This reates the capability to search for files using
one or more fields.
- Best used when frequent retreivals are needed.
- Allows for multiple cross referencing data fields, (i.e. Name, SSN#,
File#, Date etc...)
| Examples: |
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| Microfilm Level II - 105mm fiche with Alpha Numeric display |
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Microfilm Level II - 16mm roll film with Numeric Display |
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| Microfilm Level II - 16mm or 105mm Sample Data Spreadsheet |
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Data Output Formats
- The data can be delivered to you on paper, 3.5 floppy, zip disk, CD-R
or electronically with encryption if needed..
- A variety of popular Windows® formats are available: (Access, Excel,
Word, DBase, Fox-Pro, Text Files, ascii and others)
- Additional formats can be arranged.
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