Batching and Indexing Services

This page includes our most common objective indexing requests. Please discuss your advanced needs with us when you contact us.




















Batching Images for Microfilm Scanning (film scanning)

Before any index can be applied we need to know how you wish to have the image's batched or grouped. Because the images are already on microfilm and probably were not filmed with the idea that they would be scanned in the future there can be some issues here. Very extensive Indexing below can be performed, however it can be very expensive as well. Think carefully about how you wish to retrieve these images after they are scanned and then please try and indicate to best of your ability how you wish to have them batched.

Image Batching Options:

16mm Roll Film - 3 basic options
  • Each image on every roll becomes a single-image file. - Index using Level I
  • Each individual roll becomes a multi-image file. - Index using Level I or II
  • A group of rolls prearranged by you becomes a multi-image file. - Index using Level I or II
16mm Roll Film - 2 advanced options (for film with Blips)
  • Tri-level blipped film - Can be batched by large or medium blip creating a multi-image file for each blipped batch file. - Index using Level I or II
  • Film blipped with any size blip at start of each batch file and no blips on subsequent images creates a multi-image file for each blipped batch. - Index using Level I or II
105m Fiche/Jackets - 3 options
  • Each image on every fiche becomes a single-image file. - Index using Level I
  • Each individual fiche becomes a multi-image file. - Index using Level I or II
  • A group of fiche prearranged by you becomes a multi-image file. - Index using Level I or II
35mm rolls - 2 options
  • Each image on every roll becomes a single-image file. - Index using Level I
  • Each individual roll becomes a multi-image file. - Index using Level I or II
Aperture Cards - 3 options
  • Holerith (punch card) data can be read and converted as file name. - Custom Index
  • Each individual card becomes a single-image file. - Index using Level I
  • A group of cards prearranged by you becomes a multi-image file. - Index using Level I or II
 
 
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Indexing - Level I

  • Our Basic Level I Output contains "named" or "numbered" pdf or tif images. These images are named according to rolls, blip markers however your images are organized.
    • We create a single-image or multi-image pdf or tif file that encompasses the pages from a predetermined batch into the pdf/tif file.
    • This image file can be renamed using a naming method that was outlined by you or left in sequential order.
      • (Image file names are limited to 165 characters for Win '95, '98, '00, ME, NT and XP)
    • A customized indexing/viewer is created.
    • The pdf/tif files, index and the customized viewer are then output to a CD/DVD.

  • There two Basic Image Naming Options:
    • Original Numeric Scanning order
    • Sorted by Name (alpha or numeric order) These files will be in logical alphabetical or numeric order.

  • Folders Levels and File Naming Options:
    • Single Folder with Simple File Naming (simple file naming example: [0001.pdf], [0002.pdf] etc...)
    • Multiple Folder Levels with complex File Naming (complex file naming: [Johnson, Joe E. - 555-11-1234.pdf])
    • Or any combination of Folder Levels and File Naming
      • Multiple Folder Levels combined with the File Names must total less than 165 characters.

  • Some Possible Examples:
  • Sample #1 - Single Folder Level with Simple File Naming
  • Sample #2 - Multiple Folder Level with Simple File Naming
  • Sample #3 - Multiple Folder Level with more complex File Naming

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Advanced Cross Reference Data Base - Level II
  • Our most advanced or Level II involves a complex cross referenced data base.
  • This cross referenced index is in an electronic format and can be used with either pdf or tif files.
  • The index can be imported into a retrieval system you already have
  • The index works perfectly with our own Barracuda Image Retrieval Software
  • The output can be a simple paper print out
  • We can output to a single pdf file on the CD, but will not contain "live" or "hot" links to the files
  • The cross referenced index uses up to 5 fields (or more) of objective indexing. (user keyed) This index provides a table that references the objective data, the file name, path and sub-path data and can be imported into almost any program. We can provide the index in .xls, .doc, .mdb, .foxpro, text files ascii and others

Below is a sample database using 5 fields of data

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The CD Assistant

  • Our Level I or Basic Outputs contain a user friendly program we call our CD Assistant. The assistant will automatically launch when you insert your CD/DVD. This program helps you locate your files. It contain links to:
    • Customized Index/Viewer (see below for more information)
    • Complete help file
    • Basic Browse CD/DVD option
    • Link to Adobe's Download page for any viewing software upgrades
    • A link to FicheNet.com

  • CD Assistant Screenshot

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Customized Index/Viewer

  • This is our customized Index/Viewer program used for Level I indexing.
  • Features:
    • The Menu Tree To The Left Works Just Like Windows Explorer Except Inside Your Browser
    • The Listing Displays in Bold by Default, After Opening Folders/Files They Are Displayed In Normal Text
    • Clicking On A Folder With A (+) Will Open It And Clicking On A Folder With A (-) Closes It
    • When You Select A PDF File To View, (single click) It Will Open In This Viewer Window
    • The Left And Right Frames Can Be Resized; Left Click Your Mouse And Hold Down
    • On The || Bar Separating The Two Windows And Drag It Left or Right

  • Index/Viewer Help File Screenshot

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